JOB SUMMARY: The Human Resources & Finance Coordinator will serve a critical role for PICCA in supporting the Executive team with carrying out human resource and finance functions. The Coordinator is responsible for but not limited to payroll, benefits administration, recruitment and on-boarding, regulatory compliance, records management and other functional areas of HR as needed. Assist CFO with fiscal accountability of the agency. This role is ideal for someone looking to build a career in nonprofit management or operations, who takes initiative, works independently and efficiently, and is interested in growing with the organization.

ESSENTIAL JOB DUTIES:

• Coordinate and administer all aspects of benefits administration including: enrolling and updating employee benefits (health, vision, dental insurance, 401k, etc.). Responsible for preparing all payroll information and completing payroll each pay period in accordance with agency policy.
• Respond to employee inquiries regarding plan provisions, benefits enrollment, status changes and other general inquiries
• Communication with benefit broker & perform quality check of benefits
• Overseeing the benefit open enrollment process
• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability, FMLA and ADA.
• Responsible for completing all unemployment, workers compensation, etc verification as requested.
• Prepare and maintain new hire packets and update existing staff files.
• Performs data entry in a timely manner to Paychex, GMS and Clockwise to employee hiring, changes, terminations and other data points. Ensures data accuracy and integrity.
• Ensure compliance with all applicable employment laws and regulations as it pertains to benefits, such as ACA, OSHA, etc. Coordinate all drug screens and background checks.
• Responsible for updating & keeping staff apprised of Personnel Policy changes.
• Conduct new hire orientation, ensuring all new hire paperwork is completed and accurate according to state and federal laws.
• Maintain personnel, medical and confidential files & provides benefit reports.
• Serves as primary back up to the Finance Director/Deputy Director on performance and disciplinary matters.
• Create new employee email accounts and term accounts as needed
• Responsible for managing and maintaining telephone system
• Responsible for managing and maintaining computer system and contacting IT Contractor when necessary
• Responsible to complete Staff Accountants responsibilities tasks when absent.
• Assist with assuring that all records and books are completed and available for agency audits.
• Responsible for all out-going mail; postage, delivery to postal receptacle
• Responsible for organizing volunteers; maintain records, obtain drug screen & background check
• Assist with monthly reporting, budgets, allocations, attend meetings, and other daily operations of the fiscal department.

QUALIFICATIONS:

• Bachelors? Degree in Human Resource Management, Business Administration, Finance, or related

• Valid Driver?s License and the ability to be insured by agency policy
• A minimum of five-year?s related experience in human resources/business, specifically involve in an organization with multiple, diverse programs.
• Experience in non-profit organization is preferred.
• Must be able to successfully complete a criminal background check and drug screen

BENEFITS

• Annual Leave
• Sick Leave
• Personal Leave
• Holiday Pay
• Retirement plan with generous company match
• Medical, Dental, Vision, and Life insurance
• Compressed work week for better work/life balance