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Administrative Assistant for Academic Affairs

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University of New Hampshire

Job Description

Operating Title

Administrative Assistant for Academic Affairs

Summary of Position

The Legal Residency Administrative Assistant will be responsible for supporting the Legal Residency Director, Legal Residency adjunct faculty, and Legal Residency students.

The ideal candidate would have knowledge and experience in higher education or the legal field, strong organization skills, and the ability to work with various constituents.

Campus Location

Concord

Preferred Qualifications

Bachelor’s Degree
5-7 years of experience

FTE

.5 - No Benefits

Salary Information

22/hour

Posting Number

ASP0873FY25

Open Date

11/12/2024

Close Date

12/13/2024

Open Until Filled

No

Additional Job Information

This is a non-benefited, part-time position of 20 hours per week. The position requires hours be worked primarily during standard business days/hours (M-F from 8:30am-5pm with a few exceptions for evening hours as related to job responsibilities) and requires being on-campus, in-person (hybrid work options will be considered on a case-by-case basis, and possibly after an introductory period; fully remote will not be considered because of the nature of the position).

  • COMPLIANCE (20%)
  • Working with Legal Residency Director to ensure compliance with relevant ABA Standards and Academic Rules
  • Working with the Legal Residency Director to ensure program compliance with NH Department of Labor Standards
  • Verifying field placements’ registration with the NH Department of Labor
  • MARKETING AND COMMUNICATION (10%)
  • Communicating with residency placements and students as needed
  • Advertising and communicating the Legal Residency program and deadlines to the student population
  • EVENT PLANNING (10%)
  • Scheduling and organizing the Legal Residency Info Session each semester
  • Planning Legal Residency events
  • ORGANIZATION AND ADMINISTRATION (30%)
  • Managing the Legal Residency application process
  • Coordinating with the Legal Residency Director and other departments to implement deadlines/timelines for students who would like to participate in a Legal Residency
  • Sending beginning of the semester letters to placements with student info and the field supervisor manual
  • Ensuring that all placements have a Legal Residency Agreement on file
  • Managing the schedule for the Legal Residency Director
  • Ordering supplies for the department
  • Preparing spreadsheets with student information for Legal Residency Director and adjunct faculty prior to the start of the semester
  • Sending and tracking the mid-semester and final evaluations to the field placements

DATA MANAGEMENT (20%)
  • Creating files for students interested in Legal Residencies and ensuring all required documents are submitted
  • Maintaining files and database on possible Legal Residency placements
  • Gathering and organizing data about student’s confirmed Legal Residency placements
  • Following up with students to ensure files are complete before the start of the semester
  • Coordinating with the Registrar’s office to ensure students are registered correctly and class sections are distributed properly for adjuncts
OTHER DUTIES (10%)
  • Assist the Faculty Administrative Support team as needed and available

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Institution Information

Franklin Pierce School of Law balances rigorous academics with experiential education to prepare students for law practice anywhere in the world. We offer an unparalleled education: small classes, outstanding faculty who also are seasoned lawyers, on-the-job experience in legal residencies and clinics, and a nationally recognized and award-winning bar alternative program. More importantly, we excel when it comes to what matters most to our students – a high-quality career in law.

University of New Hampshire Franklin Pierce School of Law is an intimate, innovative law school, committed to developing students who enjoy challenging dialogue from the first moments of orientation, embrace practice-based learning, and stand ready to join the ranks of alumni who are global leaders in intellectual property, general practice, public interest and social justice, and commerce and technology. Our Legal Residency program allows students to work in their fields of interest for up to a full semester while receiving credit and our Daniel Webster Scholar program is the only practice-based bar exam alternative in the nation. Our faculty consists of practitioners experienced in their fields of interest. The small student/faculty ratio promotes collaboration and collegiality. Accredited by the American Bar Association, UNH Franklin Pierce is located in Concord, New Hampshire, home to the state’s legislature, state offices, as well as local, state and U.S. federal courts. Concord is just an hour’s drive from Boston, and we are located less than an hour from mountains, lakes, and the Atlantic Ocean.
The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide

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