Human Resources Manager
Job Description
Full job description
HUMAN RESOURCES MANAGER
Req #:
241442
Department:
NEUROLOGY
Appointing Department Web Address:
https://neurology.uw.edu/
Job Location:
Health Sciences Center
Posting Date:
11/27/2024
Closing Info:
Open Until Filled
Salary:
$6,741 - $9,000 per month
Other Compensation:
Shift:
First Shift
Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Neurology has an outstanding opportunity for a HR Manager to join their team.
DUTIES AND RESPONSIBILITIES
Faculty and Staff Appointments Management
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Neurology has an outstanding opportunity for a HR Manager to join their team.
DUTIES AND RESPONSIBILITIES
Faculty and Staff Appointments Management
- Serve as the departmental expert for all faculty and staff appointments, including professional, classified, student, hourly/temporary, and academic positions (e.g., clinical, research, lecturer, and teaching associate).
- Manage and execute HR transactions in Workday, including hiring, FTE changes, compensation adjustments, terminations, and leaves.
- Draft and review offer letters for faculty and staff hires, ensuring compliance with university policies, state regulations, and departmental requirements.
- Oversee onboarding and offboarding processes for all new hires, including orientations, training, and dissemination of policies (e.g., ethics, conflicts of interest, outside work).
- Coordinate faculty recruitment searches via Interfolio, managing correspondence, travel arrangements, and complex interview schedules.
- Develop and maintain tracking systems for appointments, evaluations, publications, training compliance, and other key documentation.
- Provide regular status updates to leadership.
- Act as the liaison with the Dean’s Office, Compensation Office, Benefits Office, and Academic Human Resources Office, ensuring compliance with institutional policies and approvals for HR actions.
- Process and track faculty and staff leave requests, including FMLA, PFML, disability, and other leaves, ensuring compliance with applicable regulations.
- Prepare weekly reports for leadership on recruitment, appointments, visa statuses, credentialing, and other HR initiatives.
- Regularly update department intranet resources to ensure accurate and accessible HR information for faculty and staff.
Compliance & Best Practices - Manage the annual merit process for faculty and staff, conducting data analysis, drafting communications, and collaborating with relevant business units to meet timelines.
- Ensure compliance with records retention policies by securely maintaining accurate documentation for all HR actions.
- Lead the annual staff performance evaluation process, creating timelines, managing communications, and providing guidance to supervisors.
- Review and update remote work agreements annually and ensure completion of mandatory training for all personnel.
- Administer the medical staff credentialing and reappointment process for faculty requiring hospital privileges at UW Medicine and affiliated sites.
- Oversee onboarding for new central administrative roles, including 30-, 60-, and 90-day SMART (specific, measurable, achievable, relevant, and timely) objectives in collaboration with supervisors.
- Manage intern and volunteer programs, ensuring compliance with labor laws and overseeing onboarding/offboarding and training compliance.
- Provide supervisors with guidance on best practices for recruitment, performance management, and compliance with UW and legal policies.
Staff Supervision and Development - Supervise 3.0 FTE, including a Faculty Appointments Manager, Staff Human Resources Specialist, and Payroll Analyst.
- Oversee recruitment, training, merit review, compensation adjustments, performance evaluations, and compliance with state and federal HR regulations.
- Promote staff development and ensure adherence to HR policies at the departmental, school, and institutional levels.
Management of Visas - Collaborate with the UW International Scholars Operations (ISO) office and SoM Administrative Business Center to prepare visa applications and assist prospective visa holders with U.S. employment logistics.
- Manage timelines and ensure timely processing of J-1 and H-1B visa applications, renewals, and associated costs.
- Track visa expirations, monitor renewal opportunities, and ensure seamless transitions for visa holders.
Process Improvement and Other Duties as Assigned - Identify areas for process improvement within departmental HR functions, develop proposals, implement changes, and evaluate outcomes.
- Manage and update HR content on the department’s intranet, including calendars, reminders, and compliance updates.
- Track and report HR performance metrics, identifying opportunities for process optimization.
- Support additional departmental projects and initiatives as assigned.
MINIMUM REQUIREMENTS - Bachelor's Degree in Social Sciences, Communications, or other related field.
- 5 years of experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS - Previous experience directing supervising staff and managing performance concerns
- Proven attention to detail and accuracy
- Excellent verbal and written communication skills.
- Demonstrated ability to independently manage multiple responsibilities concurrently under deadline pressure and changing priorities.
- Strong organizational skills, ability to organize and complete tasks and projects independently, effectively and efficiently.
- Ability to consistently apply sound professional judgment and critical thinking to address complex issues and solve problems.
- Advanced working knowledge of Microsoft Office™ desktop applications.
- Proven customer service orientation with outstanding interpersonal communication skills.
- Ability to work with diverse people with tact, diplomacy, discretion and sensitivity.
- Experience working effectively with senior administrators and professionals, including sensitivity to handling confidential information
- Ability to work both independently and collaboratively.
- Experience with academic and staff human resources policies, processes and procedures.
- Demonstrated experience onboarding and training new staff members in complex systems
- Demonstrated ability to evaluate new technologies to advance business objectives
DESIRED QUALIFICATIONS - Experience with Workday
- Experience/understanding of UW faculty appointments
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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